Quick Answer: What Are The Characteristics Of Records?

What are the four categories of record values?

The four categories that are used to classify the value of a record are: Vital records : legal papers, titles.

Important records : sales records, tax records, contacts.

Useful records : emails, letters, memos.

Nonessential documents : announcements, bulletins..

How do you destroy records?

Physical records can be destroyed in a number of ways, depending on whether or not they contain any confidential or sensitive information….The most common options are:Shredding.Pulping.Incineration.Pulverizing.

What are examples of records?

Examples include documents, books, paper, electronic records, photographs, videos, sound recordings, databases, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics.

What are the small records called?

7-inch. The smallest record size is a standard 7-inch single. It was designed to be less expensive than its musical counterparts. However, due to its smaller size, it holds much less music than a full-length album.

What is a procedure?

1a : a particular way of accomplishing something or of acting. b : a step in a procedure. 2a : a series of steps followed in a regular definite order legal procedure a surgical procedure. b : a set of instructions for a computer that has a name by which it can be called into action.

What are the duties of records officer?

Records officers are responsible for the creation, storage, retrieval and disposal of all recorded information about an organisation’s activities. Information can come in many formats, such as digital, photographic, film or paper.

What is the purpose of records management?

The purpose of records management is part of an organization’s broader function of Governance, risk management, and compliance and is primarily concerned with managing the evidence of an organization’s activities as well as the reduction or mitigation of risk associated with it.

What are the two types of records?

Types of recordsCorrespondence records. Correspondence records may be created inside the office or may be received from outside the office. … Accounting records. The records relating to financial transactions are known as financial records. … Legal records. … Personnel records. … Progress records. … Miscellaneous records.

What is the use of records?

Records support openness and transparency by documenting and providing evidence of work activities and by making them available to the public. Records support quality program and services, inform decision making, and help meet organizational goals.

What type of word is record?

NOTE: The word “record” is also a verb (pronounced “re-cord”), which means to capture and save audio and/or video data.

What’s another word for record?

Synonyms of recordaccount,chronicle,chronology,commentary.(usually commentaries),history,narration,narrative,More items…

How do you record information?

These five easy steps will help you create a simple financial record-keeping system: capture, check, record, review, and act.Capture the Information.Check to Make Sure the Information Is Complete and Correct.Record the Information to Save It.Consolidate and Review the Information.Act Based on What You Know.More items…

What is record keeping system?

n. Coordinated policies and procedures that enable records to be collected, organized, and categorized to facilitate their management, including preservation3, retrieval, use, and disposition.

What are the features of records?

Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy.

What are the benefits of records?

Top 10 Benefits of Records ManagementControl the Generation and Growth of Records. … Effectively Retrieve and Dispose Records. … Assimilate New Records Management Technologies. … Ensure Regulatory Compliance. … Minimize Litigation Risks. … Safeguard Important Information. … Cut Costs and Save Time & Efforts. … Better Management Decision Making.More items…

What is the definition of a record?

The International Standards Organisation (ISO) defines records as: Information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business.

What are the three good features of records?

Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy.

What are the types of record keeping?

Make sure you keep track of these five types of records for your business.Accounting records. Accounting records document your business’s transactions. … Bank statements. Bank statements are records of all your accounts with the bank. … Legal documents. … Permits and Licenses. … Insurance documents.

What is a secure document?

An Introduction to Document Security Document security, defined in literal terms, is the maintenance of all of the essential documents stored, filed, backed up, processed, delivered, and eventually disposed of when no longer needed.