Quick Answer: What Are The 3 Types Of Filing Systems?

What are the types of filing equipment?

Types of Filing Equipment Office Furniture & File Storage SystemsOpen file shelving helps keep files more organized and in less space than lateral four-drawer file cabinets, and are also much more accessible to staff so they can find and access what they need quickly.

Mobile shelving is another solution for storing your files, boxes, and office supplies in less space.More items….

How do you start a filing system?

InstructionsGather All of Your Papers in One Spot. … Separate Your Papers Into 5 Categories. … Discard Documents You Don’t Need. … Organize the Archive File. … Arrange the Household File. … Set Up the Action File.

What is manual filing system?

A manual filing system is “a structured set of personal data that are accessible according to certain criteria.”

What is classification of records?

Records Classification is a hot topic. … For those new to the concept, classification is the “systematic identification and arrangement of business activities and/or records into categories according to logically structured conventions, methods, and procedural rules represented in a classification system” (ISO 15489-1).

What is classification of filing system?

Most Common Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What are the 5 basic filing systems?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What is the most common filing system?

Alphabetic filingAlphabetic filing is the most common filing system for less than 5,000 records. Filing by alphabetic order is a system where you arrange files by names of individuals, businesses, institutions, agencies, subjects, topics or geographic locations according to dictionary order.

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate. … Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required. The filing system should allow the insertion of additional documents without disturbing the existing order of files.

How do I get a good filing system?

Steps to make a filing system more functionalDetermine how you want to retrieve the files. … Label each hanging and manila folders. … Stick with the same labeling system. … Leave space in the drawer for new files. … Lay the paper in the folders so you can see the tabs. … Find a filing cabinet that will hold all your files.

What is modern filing system?

In this system, papers are chronologically placed one upon another in a flat or sleeping position in the file. For the easy identification of files, they are classified into alphabetical, numerical, geographical and subject bases.